If you have a 2007 Microsoft Office file that you want to share with others but do not want them to change the format, you may want to save the file as a PDF.
Q. What is PDF format?
A. Portable Document Format (PDF) ensures your printed or viewed file retains the formatting that you intended. The PDF format is also useful if you intend to use commercial printing methods.
IMPORTANT
1. Don't have the PDF option? Download and install Acrobat from Adobe Systems.
2. To view a PDF file, download and install Adobe Acrobat reader on your computer from Adobe Systems. Click Get Adobe Reader.
3. To create PDF files, download and install Acrobat from Adobe Systems.
Word
- Click the Microsoft Office ButtonButton image, point to the arrow next to Save As, and then click PDF or XPS.
- In the File Name list, type or select a name for the document.
- In the Save as type list, click PDF.
- If you want to open the file immediately after saving it, select the Open file after publishing check box. This check box is available only if you have a PDF reader installed on your computer.
- Next to Optimize for, do one of the following, depending on whether file size or print quality is more important to you:
- If the document requires high print quality, click Standard (publishing online and printing).
- If the print quality is less important than file size, click Minimum size (publishing online).
- Click Options to set the page range to be printed, to choose whether markup should be printed, and to select the output options. (Find links to more information on these options in the See Also section.) Click OK.
- Click Publish.
